Forms Directory
Accounts Payable Forms
| Access to NS Financials | ||
| NSS | Access to NS Financials |
Application for new or amended access to NS Financials
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Petty Cash
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| PC01 | Petty Cash Recoup (for petty cash floats) |
Use to reimpursement petty cash floats
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| PC02 | Petty Cash Reimbursement |
Use to claim reimbursement of expense < $100
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| Expense Reimbursement Form | ||
| ER1 | Reimbursement of Expenses to Employees and Students |
This form is used for the reimbursement of expenses to employees and students. Complete the Expense Reimbursement Form and forward to your administrator for entry into NS Financials. This form is not required to be completed by employees if the employees is entering thier own alin into NS Financials and the employee signs the form that is printed from NS Financials.
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| MV2 | Private Vehicle Mileage Form |
Use this form if claiming motor vehicle expenses on a privately owned vehicle used for UNSW business purposes.
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| TR2 | Travel Allowance Form |
Use this form to claim a Travel Allowance (employee only).
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| Vendor Creation / Amendment | ||
| VN1 | Vendor Form for New Vendor |
Application to add new vendors in NS Financials
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| VN2 | Vendor Form for Exisitng Vendor |
Application to amend details of existing vendors in NS Financials
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| Payment Request Form | ||
| PR1 | Payment Request Form |
UNSW Purchasing Policy supports the use of Purchase Orders accompanied by a vendor invoice as the preferred method of purchasing, however it is recognised that there are certain approved payment types where a purchase order and invoice are not appropriate. Click here to find out what UNSW's approved payments types are. This form is used to request these payments.
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| PR2 | New Payment Type Request Form | UNSW approved payment type list will be subject to regular updates as our business grows and changes. If you have a payment type that you believe should be added to the list, please use this form. Click here to view the guidelines on using these forms. |
| PR4 COFA | PR4 Form (COFA) | This form is to be used to make a one-off payment to a teacher who supervises a College of Fine Arts student during their professional experience at the school. |
| PR4 FASS | PR4 Form (FASS) | This form is to be used to make a one-off payment to a teacher who supervises a Faculty of Arts and Social Sciences student during their professional experience at the school. |
| SBS | Statement by Supplier | A 'Statement by Supplier' form must accompany these forms (this form is an ATO form). |
| Non-Travel Advance Form | ||
| A Non-Travel Advance is available for UNSW Staff for all purposes that relate to UNSW Business, that exclude travel, where a UNSW Credit Card or other purchasing method is not available | ||
| NTA | Guildlines Document for Non-Travel Advance Forms | |
| NT1 | Request for Non-Travel Advance Form | |
| NT2 | Settlement of Non-Travel Advance Form | |