Access to NS Financials - Application for new or amended access to NS Financials.

 

Petty Cash Recoup (for petty cash floats) - Use to reimbursement petty cash floats.

Petty Cash Reimbursement - Use to claim reimbursement of expenses <$100.

 

The ER1 form is used for the reimbursement of expenses to employees and students.  Complete the Expense Reimbursement Form and forward to your administrator for entry into NS Financials.  This form is not required to be completed by employees if the employee is entering their own claim into NS Financials and the employee signs the form that is printed from NS Financials.

 

Use the MV2 Private Vehicle Mileage Form if claiming motor vehicle expenses on a privately owned vehicle used for UNSW business purposes.

 

Use the TR2 Travel Allowance Form if claiming a Travel Allowance (employees only).

Application to add new vendors or amend details of existing vendors in NS Financials.  Click here to view Vendor Forms.

 

UNSW Purchasing Policy supports the use of Purchase Orders accompanied by a vendor invoice as the preferred method of purchasing, however it is recognised that there are certain approved payment types where a purchase order and invoice are not appropriate.  Click here to find out what UNSW's approved payments types are. 

 

The PR1 Form is used to request these payments.

 

UNSW approved payment type list will be subject to regular updates as our business grows and changes. If you have a payment type that you believe should be added to the list, please complete PR2 - New Payment Type Request.

 

Click here to view the guidelines on using these forms.

The PR4 form is to be used to make a one-off payment to a teacher who supervises a UNSW student during their professional experience at the school.

A 'Statement by Supplier' form must accompany this form (this form is an ATO form).

 

A Non-Travel Advance is available for UNSW Staff for all purposes that relate to UNSW Business, that exclude travel, where a UNSW Credit Card or other purchasing method is not available.