The Vendor Creation Process
UNSW has been reviewing the process used to create a new Vendor (ie Supplier / Contractor / Consultant) in NS Financials with a view to automating the process as much as possible. This means that current process has now been updated to:
- 1 Complete the 'eFSD01 Questionnaire'
- This will provide the 'Vendor Classification' that is required when creating all new Vendors.
- 2 Complete the 'Vendor Creation Form'
Why is the 'eFSD01 Questionnaire' required for a 'Supplier'?
In doing this assessment, a 'Vendor Classification' is determined, that is used to record whether Payroll Tax and/or Superannuation is owing.
As 'Suppliers' (ie those Vendors providing Goods and/or Materials) will not require Payroll Tax or Superannuation, they therefore need to have a Vendor Classification that is reflective of this, which is why the 'eFSD01 Questionnaire' should be completed.
When completing the 'eFSD01 Questionnaire', for a Supplier you should answer 'Yes' to q3b and state what Goods and/or Materials they are providing.
Remember that 'Goods and Materials' relates to actual physical items.
When you have finished answering all of the Questions from 3a-3f in section 3, you will be prompted to end the 'eFSD01 Questionnaire'. You do not need to complete the same questions that a Contractor / Consultant is required to complete.
This is an interim process. In the near future the 'eFSD01 Questionnaire' will incorporate the 'Vendor Creation' form, so that you will only need to complete the one form online.
What is the difference between providing 'Goods and/or Materials' to providing a 'Service'?
'Goods and Materials' relates to actual physical items.
A 'Service' on the other hand relates to intangible and non physical items.