The University of New South Wales - Finance

v   Getting Started With NS Financials Info Pack  - Summary information for raising Purchase Orders & Requisitions in NS Financials. Includes ADFA specifics and updated GST transaction code table.

v   Part 1 - How To Setup Your Windows PC for Using NS Financials - All NS Financials users using a windows PC must set these settings on their PCs before using NS Financials.  It is also recommended that these settings be re-checked once any automated "windows updates" have been applied and things stop working smoothly.  If you have difficulty following these instructions, please contact your local IT Desktop Support person for assistance (not the IT Service Desk) - 95% of technical problems can be solvedby setting up your Mac or PC with all of the correct settings in the guides provided.

v   Part 2 - How To Setup Your Windows PC For Using nVision Via Citrix - If you will be running nVision budget management reports, this document outlines the specific settings required for the Citrix software installation.  If you have difficulty following these instructions, please contact your local IT Desktop Support person for assistance (not the IT Service Desk) - 95% of technical problems can be solvedby setting up your Mac or PC with all of the correct settings in the guides provided.

v   How To Setup Your Mac for NS Financials - All NS Financials users using Macs need to refer to the information and settings contained in this document to perform the required setup steps. Note: many Mac users are not using their Local Client when accessing nVision reports under Citrix. If you don't, you are likely to experience technical problems.

v   Expenses Lecture Session Presentation - Copy of the Expenses Lecture Session Presentation held during April and May 2008.

v   Business Purposes and Expense Types - A spreadsheet containing all the Business Purposes and associated Expense Types used in Expenses as well as Credit Card.

v   Understanding & Resolving Match Exceptions - Match Exceptions are generated when your Purchase Order, Receipt and/or Vendor Tax Invoice do not match.  Match Exceptions must be resolved by the Buyer before payment to the vendor will be made.  This presentation will help you to understand the Matching Process so that you can take the necessary action to resolve them.

v   Purchase Order & Requisition Creation Cheatsheet - Summary steps and information for raising Purchase Orders & Requisitions in NS Financials. Includes the purchasing Category Code listing, ADFA specifics and the updated GST transaction code table.

v    Purchase Order & Requisition Approval Cheatsheet - Summary steps & information on how to approve Purchase Orders and Requisitions electronically in NS Financials. Includes an approval checklist and approver responsibilities.

v   For information on GST (VAT) and FBT please refer to the Taxation section

v    Research Statement  - The Research Statement is a one page report that provides a snapshot of the financial position of a research project as at the reporting date (this report is limited to Research Projects only).  Refer to the FAQ document to learn how to read the report. FinSys runs the report at the begining of each month and e-mails it to the Project Manager. The report can also be run by Research Finance Officers as required (refer to the training guide). If a report is generated for a project where there is no project manager an exception report will be sent to the Research Finance Office.

v    GST (VAT) Transaction Type Codes Used for Purchasing and Billing - This document is a guide to what GST (VAT) Transaction Types should be used on all Purchasing (PO, eProc, PCard, Vouchers), Billing and Journal transactions, including the changes for Imports & Lost/Misplaced Receipts.  It also shows you where to change the VAT Transaction Code on each type of transaction in NS Financials.

v    GST (VAT) Transaction Type Codes List only - Summarises just the list of GST codes for Purchasing and Billing (for quick reference)

v    GST (VAT) Transaction Type Recoverable Information  - Summarises the recoverable information for each GST (VAT) Transaction Type. This is used to obtain the recoverable information when filling out Petty Cash Claim forms and AP01 forms.

v    Fringe Benefits Tax (FBT) Meal Entertainment Guidelines - Provides guidance as to what meal/food provisions are and aren't subject to FBT. This table applies to both UNSW and UNSW Global.  It includes examples of food and drink served on and off campus to Employees, Clients, Students and Relatives, and what GL Account codes and GST (VAT) Transaction Types to apply to such transactions.

v    GST Code / FBT Guidelines Update - Lecture Session Presentation  - This is an updated copy of the presentation provided at the GST & FBT Lecture Information sessions regarding the newly added GST codes such as those used for Imports and non-deductible items.