2007 Budget Rollover in NS Financials
Dear NS Financials Users,
**This email is regarding the 2007 budget rollover and cancelled purchase orders. If this is not relevant to you, please ignore.**
As you may already be aware, the 2007 Budget Rollover finally occurred earlier this week.If you have any ongoing issues with a budget or project, please contact your Client Services Accountant for assistance.
To get us across the line and not delay the rollover any longer, it was necessary to cancel and close 81 purchase orders. These purchase orders had open encumbrances and had been partially paid but were not picked up by the PO Rollover process. The vast majority of these Purchase Orders looked like they were already completed but had small encumbrances remaining on them, which had kept them open. However, some may have remained 'genuinely' open.
A list of the POs which were closed is attached to this email. It will be posted on the Accounting Services website shortly.
What To Do
For those that had remained genuinely open, if there are any further payments to be made, a new Purchase Order will need to be re-entered in NS Financials under 2007's budget when the invoice comes in. The Dispatch Method should be set to "Print" so that the order is not duplicated with the Supplier.
A further 34 Purchase Orders still have encumbrances and pre-encumbrances remaining against 2006 budgets. These were excluded from the Budget Rollover calculation and should be ignored. These will be cleared in the coming weeks.
We are very sorry if this has created any inconvenience to staff.
Regards,
Anne-Marie Sirca
Finance Trainer & Business Analyst,
Finance Systems Team, Uni NSW
Ph: 02 938 52758
Email: a.sirca@unsw.edu.au