Notice for ALL Buyers - Commencement of Purchase Order Workflow
Dear UNSW Buyers,
Effective from Monday 27th August 2007 automated emails will be sent by NS Financials to UNSW Buyers where a Purchase Order has not been receipted or a tax invoice has not been entered for a Purchase Order.
The system sends emails to Buyers if their Purchase Orders fall within one of the following scenarios:
1. PO is past Due Date and Receipting is required
Subject Text: PO is past Due Date and Receiving is required
This email will be sent to the Buyer when the PO is past the Due Date of the PO and a Receipt has not been entered.
2. Tax Invoice entered by Accounts Payable but goods not yet receipted
Subject Text: Tax invoice received but goods not yet Receipted
This email will be sent to the Buyer when a Voucher has been entered and a receipt has not been entered.
3. Tax invoice not yet entered by AP
Subject Text: Tax invoice is not yet received by Accounts Payable
This email will be sent to the Buyer when a PO is 30 days past the due date and an invoice has not been entered for a PO. This includes individual PO lines that have not been invoiced e.g. freight
If you receive an email for one or more of your Purchase Orders you will be required to investigate and resolve any problems with your Purchase Order. In many cases this will mean creating a receipt transaction for your Purchase Order.
If you are unable to resolve the issue after reviewing the Purchase Order please contact the Accounts Payable Help Desk 53356 or aphelp@unsw.edu.au for assistance.
Regards
Philip Kringas
Manager, Accounts Payable and Purchasing Operations