To Cardholders and Card Reconcilers - Submission of Statements and Documentation to 25 November 2007
Dear Cardholders and Reconcilers
Submitting Card Statements and Supporting Documentation to Accounts Payable and Purchasing Operations
The first statement period under the new system ended on 25 November. Please recall that you should now work towards providing the card statements and supporting documentation to Accounts Payable and Purchasing Operations on Level 2 of the Chancellery. Statements and supporting documentation are to be provided to Accounts Payable and Purchasing Operations within 21 days of the end of each statement period.
Before sending through your statements and supporting documents please ensure:
- All purchases for the statement period are reconciled
- The original tax invoices and receipts are included (attach these to the printed statement)
- The statement is signed by the cardholder
- The statement is signed by cardholder's supervisor.
Please note: We do not yet have the special purpose blue envelopes. Please use standard internal mail envelopes until the blue ones can be provided.
If you experience any problems with meeting the deadline for this statement period, or would like further clarification of the new requirements please contact aphelp@unsw.edu.au
Regards,
Philip Kringas
Manager, Accounts Payable & Purchasing Operations
Financial Control
Phone +61 (2) 9385 2769