The University of New South Wales - Finance

To All NS Financial Buyers,

 

There seems to be some confusion regarding raising travel orders.

 

UNSW has 3 preferred Travel Agents. They are -

 

Travel requisitions need to be created in eProcurement for Anywhere Travel & STA Travel. You can do both Domestic & International Travel in eProcurement now. Requisitions need to be created using the Special Request page in eProcurement. (Please look at the UPK training tool - eProcurement Fundamentals/Create an eProc Req/Create a Travel Requisition).  If you need to print out an eProcurement travel order for your own records, click on Purchasing/Purchase Orders/Review PO Information/Print PO Menu. You need to retrieve the purchase order number from eProcurement before you do this. To do this, go to Manage Requisitions/Click on the Requisition Name/Click on the PO Information triangle and the PO number will be displayed. If you are still not familiar with using eProcurement, it is recommended that you review the eProcurement topics in UPK first.

 

If you enter an Anywhere Travel or STA Travel purchase order through the Purchasing Module (not eProcurement), the order will not be dispatched because the dispatch method for these suppliers is set to eProc and they will not receive them. In other words, do not enter a purchase order for Anywhere Travel & STA Travel, instead use eProc.

 

Campus Travel is not on eProcurement, therefore a purchase order needs to be entered instead. The dispatch method is email so the purchase order will be automatically sent by email. (Please note: when entering the Vendor ID, the short vendor name is FLIGHTCENT and/or Vendor No is 0000042724). If you need to print out a copy of the Campus Travel order for your own records, click on Purchasing/Purchase Orders/Review PO Information/Print PO Menu.

 

Please note that the information contained in this email reflects UNSW's current policy in relation to placing travel orders and should be observed.

 

Regards,

 

Lisa Christie

Purchasing Services Officer

Procurement