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Account Codes

The General Ledger captures all our Financial Activity. Information from the General Ledger is used by UNSW to analyse, report and monitor the results of our business.

The General Ledger is updated via processes that run between it and other parts of the system (i.e., Accounts Payable) or via interfaces from other systems. The journals that are generated by these processes are referred to as Automated/System Generated Journals.

Faculty & Divisional Support Forms
Project Financials - Authorised Nominee

If you are a Portfolio Manager and wish to nominate others to view the financials of your projects use the Request access to finance systems form.

The form is available in myUNSW on the My Finance tab.  Select Finance Services and then choose Access to finance systems (click here for a quick reference guide).

If you have any questions or require assistance please contact the IT Service Desk (itservicecentre@unsw.edu.au) on x 51333

L30 - Request for Internal Debit

Use this form for a request for Internal Debit, single entry. l30_request_for_internal_debit.pdf

L50 - Request for Internal Debit

Use this form for a request for Internal Debit, multiple entry. L50 Request for Internal Debit

BCJR - Bulk Charge Journal Request

Use this form to request a Bulk Charge Journal (Debit/Credit). BCJR Bulk Charge Journal Request Form

DEPT - Department

Application to add or modify a department, Fund, Program or Class.  Department Chartfield Modification form.

Click here for more information on departments and department maintenance.

ACCOUNT - Account

Application to add or modify an Account code. Account Chartfield Modification Form Modification Form

PROJECT - Project

To apply to add or modify a Project for Non General Fund projects, send an email request to financehelp@unsw.edu.au 

NG PROJ - NG PDF

Application to open a Project for the receipt of external and internal funds. Non General Form

FUND - Fund

Use this form to request or modify a department, fund, program or class. Fund Chartfield Modification Form

RFOR - Research Fund Overdraft Request

Research Fund Overdraft Request Form

SSJ - Spreadsheet Journal Templates
  • Spreadsheet Journal Template files (these 3 files must be saved into the same directory as they work as a team):
  1. JRNL1_UNSW_LAYOUT.xlsm
  2. JRNLMCRO.xla
  3. JRNLMCRO.xlam
     
Finance Systems Forms
NSFAR - Access to Finance Systems

To request access to NS Financials, Calumo and OneStop complete the Request access to Finance Systems form.

The form is available in myUNSW on the My Finance tab.  Select Finance Services and then choose Access to finance systems (click here for a quick reference guide).

If you have any questions or require assistance please contact the IT Service Desk (itservicecentre@unsw.edu.au) on x 51333

Project Financials - Portfolio Manager Access

If you are a Portfolio Manager and require access to your portfolio of projects complete the Request access to finance systems form.

The form is available in myUNSW on the My Finance tab.  Select Finance Services and then choose Access to finance systems (click here for a quick reference guide).

If you have any questions or require assistance please contact the IT Service Desk (itservicecentre@unsw.edu.au) on x 51333

Project Financials - Authorised Nominee Access

If you are a Portfolio Manager and wish to nominate others to view the financials of your projects use the Request access to finance systems form.

The form is available in myUNSW on the My Finance tab.  Select Finance Services and then choose Access to finance systems (click here for a quick reference guide).

If you have any questions or require assistance please contact the IT Service Desk (itservicecentre@unsw.edu.au) on x 51333

SSJ - Spreadsheet Journal Templates
  • Spreadsheet Journal Template files (these 3 files must be saved into the same directory as they work as a team):
  1. JRNL1_UNSW_LAYOUT.xlsm
  2. JRNLMCRO.xla
  3. JRNLMCRO.xlam
     
Project Upload Template

User this template for bulk upload of projects into NS Financials (Project Load Handbook)

General Ledger Guidance Materials

 

Checklist for the successfull use of Spreadsheet Journals:

ssj_checklist.jpg