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Faculty & Divisional Services

Services we offer




Finance Operations


  • Manages accounts payable and receivable
  • Purchases goods & services
  • Processes customer billing
  • Processes credit card expenses
  • Processes expense reimbursements
  • Accounting support

Research Finance

  • Opens new grant projects in the finance system
  • Provides advice on grant balances and treatment of any surplus or deficit
  • Provides advice on allowable expenditure
  • Monitors compliance with grant rules - including advice on purchasing and credit card expenditure
  • Prepares calculations to advise on total payroll costs for staff salaries charged to research projects
  • Ensures timely billing of grant bodies
  • Ensures timely allocation of interest to projects where applicable
  • Prepares progress and finance reports for submission 


Management Reporting and Analysis

  • Prepare budgets
  • Prepare forecasts
  • Perform non-research general accounting
  • Provide management reports & analysis
  • Provide business advice & support


Finance Business Partner

  • Develops UNSW’s finance strategy
  • Provides commercial support
  • Undertakes student load and workforce planning
  • Provides business advice & support.



Strategic Procurement

Partner with the business to deliver procurement activity for value >$350k including:

  • Deliver strategic procurements
  • Responsible for travel procurement and operations across the University
  • Provide support and advice for activities <$350k
  • Establish competitive panels for staff to access prequalified UNSW suppliers
  • Provide access to prequalified suppliers through Government panel arrangements
  • Provide guidance on negotiations with suppliers <$350k
  • Develop contract management plans
  • Provide trend analytics for spend by category and supplier
  • Identify opportunities for sustainable practises and lead modern slavery supply chain initiatives


Treasury, Investments and Insurance

  • Manages UNSW’s investments
  • Manages treasury and insurance 

Group Financial Control

  • Perform statutory financial reporting
  • Manage policy, financial compliance and financial process control
  • Provide specialist advice and support including tax
  • Manage financial data integrity
  • Manage tax compliance


Faculty & Divisional Support Forms
Project Financials - Authorised Nominee

If you are a Portfolio Manager and wish to nominate others to view the financials of your projects use the Request access to finance systems form.

Click here to find out how access to Finance Systems works

If you have any questions or require assistance please contact the IT Service Desk ( on x 51333

L30 - Request for Internal Debit

Use this form for a request for Internal Debit, single entry. l30_request_for_internal_debit.pdf

L50 - Request for Internal Debit

Use this form for a request for Internal Debit, multiple entry.   L50 Request for Internal Debit

BCJR - Bulk Charge Journal Request

Use this form to request a Bulk Charge Journal (Debit/Credit). BCJR Bulk Charge Journal Request Form

DEPT - Department

Application to add or modify a department, Fund, Program or Class.  Department Chartfield form.

Click here for more information on departments and department maintenance.

ACCOUNT - Account

Application to add or modify an Account code. Account Chartfield Modification Form Modification Form

PROJECT - Project

To apply to add or modify a Project for Non General Fund projects, send an email request to 

FUND - Fund

Use this form to request or modify a department, fund, program or class. Fund Chartfield Modification Form

RFOR - Research Fund Overdraft Request

Research Fund Overdraft Request Form

SSJ - Spreadsheet Journal Templates
  • Spreadsheet Journal Template files (these 3 files must be saved into the same directory as they work as a team):
  2. JRNLMCRO.xla
  3. JRNLMCRO.xlam
General Ledger



Spreadsheet Journal Templates

Checklist for the successfull use of Spreadsheet Journals:



Payroll Allocations


Change in Process PiMs Future Payroll Allocations - 13 March 2020: Future Allocations Process - Future allocations should not be processed with an end date ... click here to read more.