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Do you need to travel on university business, attend a conference, conduct fieldwork or participate in an approved exchange program?

If you are a staff member or student at UNSW, you may need to travel as part of your work or study.

Travel means any business related travel that is more than 100km from your normal place of work or study.

Are you a staff member and going to be away for more than five nights?

Then you must complete a travel diary.

What do you want to do?

Travel insurance

All approved travel is automatically covered by UNSW’s travel insurance, provided by Chubb Insurance. Policy number 01PP528908.

Go to the travel insurance page to find out what the policy covers.

Get help in an emergency whilst travelling overseas

International SOS (iSOS)

UNSW is a member of iSOS – a 24 hour global medical and travel security company.

All staff and students travelling overseas on approved travel can contact iSOS anywhere at any time in an emergency.

UNSW Membership number: 12AYCA086931

Calling from Assistance centre Collect call
North and South America Philadelphia, PA



Commonwealth of Independent States (CIS),
Africa or Middle East
London 44-208-762-8008
Asia, Australia, or Pacific Rim Singapore 65-6338-7800


International travel and  your credit card

Before you travel, contact your credit card provider to advise them you will be travelling overseas to avoid a security block whilst travelling.

For UNSW credit cards contact Westpac on 1 300 650 107.

Travel Forms
Travel Approval Form

Travel Approval Form - to be completed prior to travel, retain within School Administration office (Travel Diary to be attached on return from trip).  

Travel Allowance (Per Diem) Form

Travel Allowance (Per Diem) Form and Travel Allowances 

Travel Cash Advance Form

Travel Cash Advance Form

Travel Cash Advance Settlement Form

Travel Cash Advance Settlement Form

Travel Diary Form

Travel Diary Form

MV1 - Booking Vehicles

Booking Vehicles

MV2 - Claiming Travel Expenses

Private Vehicle Mileage Form

Travel Insurance Claim Form

Click Here for information on making an insurance claim.

Leave Form

If you will be taking leave while you are travelling please complete a leave application form.  Log into MyUNSW, click on the "My Staff Profile" tab and you will see the leave application form to the left of your screen.

Travel Risk Management Form

Use this risk assessment form if the travel warning advice from Department of Foreign Affairs is 3 or above and or if the travel and/or medical risk rating from International SOS (iSOS) is 'high' or 'extreme' (log in with UNSW membership number 12AYCA086931)


Travel Guidance

Travel Guidance Booklet

(Things you should know about if you use Mozilla Firefox or Google Chrome).


Serko Training

Serko Reference Guides

Need help?

For detailed information about UNSW staff and student travel go to the Travel Procedure