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Year End Checklist

Year End Checklist  

Last Updated: 20/01/17 @ 09.40

Impact Faculty/Division

Responsibility

Date Due

Status

Comments

Send new Dept. Codes for 2017 to DSFP by Finance Managers Faculties/ Divisions Fri  18/11/16 Completed  
Send Lease Register as at November 2016 to CFAS Faculties/ Divisions Wed 30/11/16 Completed  
Last day tp send new Vendor Creations or amendments form to AP Faculties/ Divisions Fri   09/12/16 Completed  
Last day to enter expenses for student payments, employee expense reimbursements, & travel allowances Faculties/ Divisions Tue  13/12/16 Completed  
Last day to create purchase orders Faculties/ Divisions Tue  13/12/16 Completed  
Close the Entry of Purchase Order, student payments, employee expense reimbursements, & travel allowances FBS Tue  13/12/16 (COB) Completed  
Last day for Submission of invoices for inclusion in last payment run & 2016 budget Faculties/ Divisions Thu  15/12/16 Completed  
Last day for Submission of prepayments requests for inclusion in last payment run Faculties/ Divisions Thu  15/12/16 Completed  
Last day for approval of  student payments, employee expense reimbursements, & travel allowances Faculties/ Divisions Thu 15/11/16 Completed  
Last day to request  for Travel & Non-Travel Advances to be sent to AP for inclusion in last payment run for 2016 Faculties/ Divisions Thu  15/12/16 Completed  
Last day for Overdue advance acquittals to be processed or acquitted Faculties/ Divisions Thu  15/12/16 Completed  
Last day for purchase order approval & dispatch Faculties/ Divisions Thu  15/12/16 Completed  
Last day to process invoices in Accounts Receivable Billing Module Faculties/ Divisions Thu  15/12/16 Completed  
Final changes to 2016 payroll Faculties/ Divisions Thu  15/12/16 Completed  
Payroll allocations relating to 2016 Faculties/ Divisions Thu  15/12/16 Completed  
Close all Expense and AR modules for 2016 FBS Thu 15/12/16 (COB) Completed  
Last Payment Run of 2016 Shared Services Tue   20/12/16 Completed  
UNSW  Cashier close for 2016 (Lifestyle/Green Print/ Residential Communities/Student Central/FM) Shared Services Tue   20/12/16 Completed  
Kensington Campus (Chancellery) Cashier close for 2016 (Noon) FBS Tue   20/12/16 Completed  
Request for Travel & Non-Travel Advances to be sent to AP for inclusion in first payment run for 2017 Faculties/ Divisions Tue 20/12/16 Completed  
UNSW shut down for Christmas-New Year N/A Tue   20/12/16 (COB) Completed  
UNSW opens for 2017 N/A Tue 03/01/17 Completed  
UNSW Cashiers Open for 2017 (Lifestyle/Green Print/ Residential Communities/Student Central/FM) FBS Tue 03/01/17 Completed  
2016 credit card reconciliations closes Faculties/ Divisions Wed 04/01/17 Completed  
Last day to receipt 2016 Purchase Orders Faculties/ Divisions Wed 04/01/17 Completed  
Update Student Financial System for payments from 21/12/16 to 31/12/16 Shared Services Wed 04/01/17 Completed  
Last day to receipt for Asset Management System (AMS) Faculties/ Divisions Wed 04/01/17 Completed  
NS Financials General Ledger, Subsidiary Ledgers & Asset Management System  close for rollover FBS Wed 04/01/17 (COB 6pm) Completed  
Changes to first payroll run in 2017 Faculties/ Divisions Thu 05/01/17 Completed  
NVision available as read only access  FBS Thu 05/01/17 Completed  
Run all the queries in Relation EOY close and rollover activities for 2017 FBS Thu 05/01/17 Completed  
2017  NS Financials General Ledger, Subsidiary Ledgers & Asset Management System open  FBS Fri 06/01/17 (8am) Completed  
FBS sends detailed report of 2017 student payments posted to 2016 NSS & NSF to CFAS FBS Fri 06/01/17 Completed  
GNRI accruals posted and reports sent to Finance Managers FBS Fri 06/01/17 (8am) Completed  
First Payment Run for 2017 Shared Services Fri 06/01/17 Completed  
Update 2017 General Ledger with OneStop transactions (for payments from 01/01/17 to 04/01/17) Shared Services Fri 06/01/17 Completed  
Credit Card Accruals Posted Shared Services Fri 06/01/17 Completed  
Internal Journals Posted IT & FM Fri 06/01/17 (by 11am) Completed  
Split Pay for 30/12/16 HR & FBS Sun 08/01/17 Completed  
1st Payt for 2017 HR & FBS Mon 09/01/17 Completed  
System Allocation Journal FBS Mon 09/01/17 Completed FBT & payroll allocation posted
Last day to post Manual Journals Faculties/ Divisions Mon 09/01/17 Completed 2016 Ledger is closed
Send 2016 Accruals & Prepayments consolidated templates to CFAS Faculties/ Divisions Mon 09/01/17 Completed  
Send Provisions, Contingent Assets, Contingent Liabilities, and Lease Register to CFAS Faculties/ Divisions Mon 09/01/17 Completed  
CAPEX journal entries relating to Non-Capital projects CFAS Mon 09/01/17 Completed  
Intangibles journal CFAS Wed 11/01/17 Completed  
Deferred/Accrual Research Revenue CFAS Tue 10/01/17 Completed  
DSFP journals  DSFP Mon 09/01/17 Completed  
Teaching Revenue journals DSFP Mon 09/01/17 Completed  
Allocation of Block Grant Funding CFAS Mon 09/01/17 Completed  
Transfer of Super Costs for Employees on Maternity leave CFAS Mon 09/01/17 Completed  
Long service leave on costs adj for employees on LSL & AL CFAS Mon 09/01/17 Completed  
Bad Debts (transfer to central) CFAS Tue 10/01/17 Completed  
Journals relating to Redundancies or any contingencies DSFP TBA Completed  
Manual Allocation Journal (for journals posted between the 9th - 11th of Jan) CFAS Thu 12/01/17 Completed  
Split Pay  - Student Scholarship IT/FBS Thu 12/01/17 Completed IT have resolved the issue.

 

Impact Central Responsibility Date Status Comments
Accruals relating to grants received from Dept. of Education CFAS 23/01/17 Completed  
Internal Sponsors CFAS 23/01/17 Completed  
Sweep CFAS 23/01/17 Completed  
HECS and Fee Help DSFP 23/01/17 Completed  
Central Prepaid Journals CFAS 23/01/17 Completed  
Audit Fee Accruals CFAS 23/01/17 Completed  
CAPEX journals relating to CAPITAL Projects CFAS 23/01/17 Completed  
Depreciation CFAS 23/01/17 Completed  
CFAS EOY Journals CFAS 23/01/17    
Student Debtors/Sundry Debtors (Incl Provisions) CFAS 23/01/17 Completed  
Investments CFAS 23/01/17 Completed  
Superannuation CFAS 23/01/17